Procurement Manager

Location Dudley
Salary £21 - £24 per hour
To manage and provide business support and procurement services across the council’s cross directorate services for housing, maintenance, construction, regeneration, environment and public realm services ensuring that they are cost effective and viable and that services are delivered to the highest standards, achieves service plan targets and meets internal and external customers’ needs.
1. To manage and provide the Council’s service for construction procurement and cross directorate non-construction procurement and to contribute towards the development of the procurement strategy working with internal and external stakeholders to develop joined up services in the Council’s procurement practices.
2. To manage members of the Procurement team including managing service and project budgets, producing annual service plan, setting service level objectives, managing individual and team performance, ensuring service continuous improvement and customer satisfaction.
3. To manage, monitor and control the cross directorate procurement strategy to ensure contracts are procured and delivered within available resources, and within the timescales
4. To advise on the most appropriate procurement strategy for specific contracts and arrange production of appropriate contract documentation through the management of a team of officers, providing specialist advice at a senior and officer level on complex procurement issues
5. To provide advice to Senior Managers on the suitability of national procurement frameworks and consortia, establishing and maintaining business links with current and future external providers to the Council
6. To provide corporate role on the ongoing review, monitor and development of the Council’s Corporate Procurement Manual and ensure consistency with local, Council, national and European procurement strategies and directives, providing training and support to wider Council Officers and Senior Managers
7. Manage and maintain the Council’s standing lists of selected tenderers (Constructionline) and ensure and approve tender lists for all Council wide construction and maintenance works. Provide the corporate lead role for Consatructionline and represent the Council at external Constructionline events
8. Ensure the management and provision of an e-procurement system and champion this work throughout the Council
9. Ensure robust management systems are in place for the dispatch and return of tender documentation for corporate and directorate contracts
10. Ensure procedures are in place to undertake evaluation of tenders on the basis of financial and non-financial criteria, advising on the most appropriate contract to be awarded, dealing with confidential and contentious reports concerning employees, potential and actual suppliers and contractors to the Council;
11. Liaising with legal representatives for the Council to ensure that appropriate corporate contract terms and conditions are in place for all potential contracts of the Council
12. Ensure appropriate Post Completion Reviews are conducted on contracts following work being completed in order to inform future procurement, performance management statistics, monitoring compliance, assessing value for money and project outcomes achieved
13. To conduct negotiations with contractor’s to the Council
14. To support Director’s responsibilities from the implementation of statutory responsibilities arising from the delivery of housing services, repair, maintenance and construction services, environmental management, regeneration, roads, traffic and highways infrastructure
15. To implement, manage and monitor procurement statistical returns and performance management information with a view to ensuring continuous improvement is achieved within the service.
16. To liaise with internal and external organisations and manage the benchmarking of services against key performance indicators in accordance with current good practice.
17. To agree variations and additional rates and annual price adjustments for contracts and keep records of such updates.
18. As and when required to periodically provide a full project management role for specific management contracts and services, co-ordinating the activities and responsibilities of a dedicated project team, including the recruitment and management of external consultants.
19. To chair meetings relative to the post.
20. To contribute to the overall performance of services by assisting in the preparation, implementation and review of the Service Plan to maintain and improve service delivery.
21. To ensure that personal and team targets are delivered in order to contribute to the core objectives of the Service, Directorate and Council.
22. To maintain a thorough and up-to-date knowledge of procurement legislation and best practice necessary for the performance of the Post holder, the team and wider corporate officers and to ensure corporate policies and procedures are updated
23. To advise the members of the public, contractors, developers, statutory bodies, Council, Directorates, Councillors and other interested parties in matters relating to the Post for procurement of works, services and supplies to the Council
24. To take the lead corporate role as appropriate in the preparation and review of policy statements, detailed guidance and operational procedures (as required) specifically in relation to procurement of works, services and supplies contracts
25. To liaise with and support with the business community including: SME’s and 3rd Sector enabling and developing them to have appropriate access to the Council’s procurement information.
26. To generate income to supplement the Council’s procurement service by promoting use of Dudley Contracts to external public bodies and internal departments